What should the conflict record show?
Capture both document identifiers, the exact conflict, affected scope, interim treatment and decision owner. Keep the source wording available to the reviewer.
| Source A | Source B | Action |
|---|---|---|
| Specification revision | Drawing revision | Ask which requirement governs |
| Schedule quantity | Plan quantity | Reconcile measurement |
| Returnable form | Instructions | Confirm required format |
| Addendum | Earlier issue | Mark superseded file |
Which questions should be asked?
Ask whether the documents state precedence, whether an addendum changes the conflict and whether the issue affects price, programme, design or submission. Record the answer, not only the question.
- Exact references
- Revision and issue date
- Contract precedence rule
- Interim bid treatment
- Approved final position
Why should the old source be retained?
The record shows what the team knew and when. It also prevents a later reviewer from mistaking the interim bid basis for the final instruction.
Common questions
What else should the bid team know?
What should a document precedence review record?
It should record both sources, the conflict, precedence rule, interim treatment, owner and approved outcome.
Who reviews a document precedence review?
Contracts, technical and commercial reviewers share the decision depending on the type of conflict.
Can this page replace the tender instructions?
No. The issued tender, its addenda and the responsible technical, commercial or legal reviewers control the final position.
Primary sources
- Commonwealth Procurement RulesAustralian Government Department of Finance
- Additional rules: request documentationAustralian Government Department of Finance
- The Construction PlaybookUK Cabinet Office
- FAR Part 15: Contracting by NegotiationAcquisition.gov