What does the official guidance distinguish?
Cabinet Office Module 6 describes suppliers storing core information privately on the central digital platform and sending it to contracting authorities for relevant procurements. It distinguishes this reusable information from procurement-specific conditions of participation and identifies updated information and sharing as separate steps.
Tender Glossary is independent and is not affiliated with the Cabinet Office. This guide concerns the Procurement Act 2023 framework described by the source, not every UK legacy regime, devolved procurement or Australian tender. It is not legal advice. Follow the actual authority's current instructions.
Which status can the bid register support?
Use evidence for the relevant organisation and opportunity. A public procurement organisation number identifies an organisation; it is not, by itself, evidence that this buyer received current information or a tender.
| Status | Retain | Do not infer |
|---|---|---|
| Registered | Correct organisation record | Information shared with all buyers |
| Information complete | Current core information reference | Tender-specific questions answered |
| Information updated | Relevant correction and date | Earlier recipients have the update |
| Shared | Actual authority and sharing evidence | Tender successfully submitted |
| Tender prepared | Opportunity-specific response | Portal receipt obtained |
| Submitted | Actual receipt and version | Award or contract entry |
How can a registration record be overinterpreted?
Illustrative example. A fictional electrical contractor completes its organisation record and puts its identifier in a bid tracker. The tracker marks supplier information received without checking the named authority's requested sharing method or the current information version.
The bid coordinator verifies the instructed sharing step and records the actual evidence. It then completes the procurement-specific response and submission checks separately. No private supplier data or actual share code belongs in a public checklist.
What should happen when the information changes?
Record the updated information and the authority-specific action required by the current instructions. Do not assume a local spreadsheet correction or an edited profile automatically resolves every earlier submission. Keep the review owner and confirmation evidence visible.
The platform does not replace every tender portal or decide whether a supplier satisfies a particular condition. Refer uncertain requirements to the authority through its instructed clarification route and obtain qualified advice where needed. This article is not legal advice.
Common questions
What else should the bid team know?
Does registration share information with every buyer?
No. Verify the actual sharing step and recipient.
Does an organisation identifier prove tender submission?
No. Retain the opportunity-specific receipt.
Are core details the same as every selection response?
No. Procurement-specific requirements still need review.