Which steps should the workflow include?
Give each addendum an ID, date and reviewer. Link every changed file to its prior revision and list the estimate, scope, response and supplier actions affected.
| Step | Output | Owner |
|---|---|---|
| Register | Addendum and file list | Document control |
| Compare | Changed requirements | Technical reviewer |
| Route | Affected action rows | Bid manager |
| Update | Revised response or estimate | Workstream owner |
| Close | Final review record | Bid lead |
How should a changed source affect the bid?
Reopen every row that depends on the changed document. A revision to one drawing can affect quantity, supplier scope, returnables and the clarification log.
- Document index
- Scope and interface register
- Takeoff and estimate
- Supplier enquiries
- Returnable and submission check
What is the final addenda sign-off?
The bid lead confirms that all received addenda were reviewed and the assembled submission uses the approved current files. This is a workflow check, not a legal interpretation.
Common questions
What else should the bid team know?
What should a bid addenda workflow record?
It should record the addendum, files, changed sources, affected actions, owners, updates and final review.
Who reviews a bid addenda workflow?
Document control registers it, while each technical, estimating and response owner closes affected rows.
Can this page replace the tender instructions?
No. The issued tender, its addenda and the responsible technical, commercial or legal reviewers control the final position.
Primary sources
- Commonwealth Procurement RulesAustralian Government Department of Finance
- Additional rules: request documentationAustralian Government Department of Finance
- The Construction PlaybookUK Cabinet Office
- FAR Part 15: Contracting by NegotiationAcquisition.gov